UN-REDD Mongolia National Programme: Terms of Reference – Programme Secretary/Translator
The UN-REDD Programme is the United Nations Collaborative Initiative on Reducing Emissions from Deforestation and forest Degradation (REDD) in developing countries. The Programme was launched in 2008 to assist developing countries prepare and implement national REDD+ strategies, and builds on the convening power and expertise of the Food and Agriculture Organization of the United Nations (FAO), the United Nations Development Programme (UNDP) and the United Nations Environment Programme (UNEP).
Mongolia became a partner country of the UN-REDD Programme in June 2011, the country has quickly taken steps to start implementing REDD+ readiness activities, including the preparation of its National REDD+ Readiness Roadmap, which was officially adopted by the Ministry of Environment and Green Development and Tourism (MEGDT) in June 2014, and based on which Mongolia’s request for full-scale National Programme funding was approved by the UN-REDD Programme Policy Board in July 2014. The overall goal of the UN-REDD Mongolia National Programme is to support the Government of Mongolia in designing and implementing its National REDD+ Strategy and in meeting the requirements under the UNFCCC Warsaw Framework to receive REDD+ results-based payments.
To implement the UN-REDD Mongolia National Programme, a Programme Management Unit (PMU) will be established at the MEGDT. The PMU will be headed by a Programme Manager (PM), whose role is to ensure smooth implementation and coordination of all programme related activities and affairs on a daily basis. The PM will report to the National Programme Director (NPD).
To provide secretarial and translation support to the Programme, a Programme Secretary and Translator (PST) will be recruited and based at the project management unit (PMU). The PST will be part of the PMU and will report to the Programme Manager (PM).
Under the guidance of the PM, the PST shall be responsible for providing translation and secretarial support to the Program. This includes ensuring the functioning of the administration aspects under the management of the Programme Manager. S/he will be responsible for conducting verbal and written translation of key documents into and from English and Mongolian. The staff member will act as focal point for filing and managing documents, making logistical arrangements and provide necessary support for the operational management according to the Project Document and the NIM procedures.
Specific responsibilities are as follows:
- Provide translation of documents and verbal discussions between Mongolian and English (and vice versa)
- Provide secretarial duties in meetings, when required, to provide a written record of events
- Provide necessary assistance in the operational management of the programme according to the National Programme Document and NIM procedures
- Prepare correspondence on administrative and programme matters pertaining to the PMU responsibilities
- Undertake all preparation work for procurement of office equipment, stationery and support facilities as required
- Provide support in preparing events, including workshops, meetings (monthly, quarterly and annual), study tours, trainings, This also includes preparation of background materials for use in discussions and briefing sessions
- Logistical arrangements including visa, transportation, hotel bookings for PMU staff, consultants and guests
- Assist in preparation of progress reports, gender report and any other reporting tasks, as requested by the National Project Manager
- Act as focal point for maintaining project documents and filing system
- Conduct any other duty as requested by the National Programme Manager
- Translation of documents
- Verbal translation during meetings, events and workshops
- Effective administrative support
- Functioning telephone, fax and e-mail systems
- Effecient procurement
- Managed filing system on programme shared drive
- Well-maintained diary and event calendar for the PM and staff
- Up-to-date files, meeting minutes and other forms of records
- University degree in English language, administration or related fields
- Professional qualification in English as a second language such as IELTS or TEFL is desirable,
- A minimum five years’ of working experience in the position of secretary or interpreter/ translator for donor-funded projects
- Proven written and verbal translation experience certified by previous employers
- Proven experience of secretarial skills and good organizational capacity Knowledge in administrative procedures of the Government
- Good computer skills in common word processing (MS Word), spreadsheet (MS Excel) Knowledge of negotiation and experience in working with UN agencies and international organizations is an advantage
- An easy going an adaptable attitude is essential
- Proficient in English and Mongolian languages, spoken and written.
- One year, renewable for duration of the Programme
- Cover letter (in English & Mongolian)
- CV (in English & Mongolian)
- Copy of ID card and documentation
- Names of three English speaking referees
- University diplomas and transcripts
- Copy of professional certificates in English, such as IELTS, TEFL, if available
If you possess above qualifications, please submit the required documents in a sealed envelope before 14 December, 2016 to the address below.
Ministry of Environment and Tourism, Room 304 Chingeltei district, United Nation’s street 5/2, Government Building II, Ulaanbaatar, Mongolia
Phone: +976 (11) 77117750;
 Note: References are not required at this stage